Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1) Email & Newsletter ManagementDraft and manage email campaigns using platforms like Mailchimp, Follow Up Boss, or similar Create and distribute newsletters for internal and external audiences Draft Listing Activity Reports for agents to review and send to clients Analytics & ReportingPull and track analytics for social media, ads, and email performance Track client engagement in coupon and outreach programs Monitor online reviews and testimonials for all brands Client Engagement & OutreachSend personal notes and birthday messages via automated tools (e.g., AMCards) Manage discount coupon programs and track client engagement CRM & Contact Management (Brivity, Follow Up Boss)Tag, organize, and maintain CRM contacts (e.g., Follow Up Boss) Research & Strategy SupportConduct ad-hoc research (venues, competitors, social trends) Systems & Workflow AutomationAssist with automation workflows using Zapier, Make, etc. Content & Brand CoordinationCoordinate content and deadlines across marketing calendars Maintain branding documents and update style guides as needed Experience and ProficiencyExcellent English communication skills (written and verbal) Should have administrative support experience as a VA **IMPORTANT Should have CRM management experience, preferably with Brivity or Follow Up Boss Should be proficient in Google Workspace applications Should be proficient in Canva Real Estate experience is a strong plus Experience with Zapier or any other similar automations tools is a plus Personality RequirementsHas initiative Proactive Organized Detail oriented Tech Savvy Resourceful Collaborative Communicative VA Working Hours VA1: Monday to Friday, flexible working hours, ff. PST (20 hours per week) Part-time initially and could grow into full-time VA SalaryVA1-VA2: $5 and up/hr. -** open for VA Experienced candidates only VA CommunicationWork Email Slack VA Commencement DateASAP Final Interview ScheduleVA1: Wednesday, 16th of July at 12:00 PM PST (2:00 PM CST) Onboarding Call Recording Link Notes: **EA will be working for Katie Evans Katie will be leaving on the 20th of July and wont be back until the 1st week of August - The reason I had to schedule it earlier, and so that VA can do Handover and start being trained Client is in Arizona, but following PST Client Task List Schedule notes: Monday, August 18th at 9:30 AM PST (11:30 AM CST).