Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1)Support the client in managing operations, communications, and priorities across multiple entrepreneurial ventures ClickUp ManagementLive and work primarily within ClickUp Create, update, and track all tasks in ClickUp Ensure tasks are categorized, prioritized, and up to date Monitor due dates and proactively manage timelines Email managementFiltering, categorization, and cleanup Manage and respond to email communications in a timely and professional manner Calendar managementSchedule meetings, send invites, and reminders Coordinate and schedule business and personal appointments Answering phone calls (Future task)Both personal and business-related Client CareFollow-up, sending thank you cards, gifts, and other reminder emails Manage and organize files (Gsheet & Gdrive or any similar tool) Creating basic reportsWeekly, monthly, and annual reports; deliverables and sales CRM Management (GoHighLevel - Future task)Data entry, clean up, updating notes and information Taking down notes for minutes of meetingsIdentify and log action items from meetings into ClickUp for tracking and follow-up Basic bookkeeping (Data entry, Future task)Consolidating personal and business receipts Basic social media assistancePost ready-to-use content on designated social media channels Personal errandsPurchasing gifts and groceries online Travel coordinationHotel and flight booking Experience and ProficiencyGood English communication skills (written and verbal) Should have administrative support experience either from a corporate set-up or as a VA **IMPORTANT Should have graduated from college or have a degree if non-experienced and is coachable, doing the role **IMPORTANT Should have CRM management experience Should have experience with Google Workspace and Microsoft 365 applications Experience with ClickUp is a strong plus Personality RequirementsEfficient Good multitasker Organized Detail oriented Proactive Resourceful Personable Self starter Collaborative Communicative VA Working Hours Monday to Friday, 9:00 AM to 1:00 PM CST (20 hours per week)Part-time initially and could grow into full-time pretty quickly VA Salary$3 and up/hr. -** open for a good mix of applicantsExperienced VAs, Corporate-experienced, and Diploma/degree holders Leaning more into Corporate-experienced VA CommunicationWork Email WhatsApp VA Commencement DateASAP Final Interview ScheduleThursday, 31st of July at 9:00 AM CST Onboarding Call Recording Link