Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1)Email ManagementFilter, categorize, and clean up inbox Respond to business and client emails professionally Calendar ManagementSchedule meetings, send invites, and reminders Coordinate internal and external appointments Phone HandlingAnswer personal and business-related phone calls Handle basic client inquiries and message taking FedEx LabelingPrepare and print FedEx shipping labels online File & Document ManagementOrganize files in Google Sheets/Google Drive Maintain digital documentation of inventory and client data SOP DevelopmentAssist in documenting and refining internal workflows Inventory & Order Management (Square)Monitor and maintain inventory records Assist with payment processing Ensure inventory is up-to-date across platforms Client Care & Relationship ManagementSend follow-up emails, thank you notes, and cards Coordinate small gifts or tokens for client appreciation Reporting and Meeting SupportCreate basic weekly, monthly, and annual reports Logging key interactions, meetings, and follow-ups Receiving quick notes, voice memos, or texts throughout the day Take notes and summarize minutes of meetings Send out follow-up actions post-meeting Project Management & Team Coordination (Trello)Manage and monitor Trello boards and cards Track task progress and deadlines Maintain efficient communication with team members and vendors Personal & Travel SupportPersonal Errands Travel Coordination Other administrative tasks as needed Experience and ProficiencyExcellent English communication skills (written and verbal) Should have administrative support experience either from a corporate set-up or as a VA **IMPORTANT Experience in project management platforms, preferably with Trello is a huge plus Should be proficient in Google Workspace Applications Prefers female candidates but open to excellent male candidates Somebody who is artistic and has social media experience would be a strong asset Personality RequirementsProactive Tech Savvy Self starter Creative Organized Detail oriented Proactive Resourceful Collaborative Communicative VA Working Hours TBC, 10:00 AM to 2:00 PM EST (20 hours per week)Part-time initially and could grow into full-time VA Salary$4 and up/hr. -** open for VA-experience and Corporate-experienced candidates only VA CommunicationWork Email WhatsApp