Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA1)• Email management• Filtering, categorization, and cleanup • Respond to messages in correct categories and assign them to designated folders • Calendar management• Schedule meetings, send invites, and reminders • Use color-coded categories to maintain clear visual organization • Answering phone calls• Answer both personal and business-related calls professionally • Take phone calls from organizational leaders and relay messages accordingly • Manage and organize files (Sharepoint)• Maintain and organize documents in Microsoft SharePoint • Ensure files are accessible, version-controlled, and consistently labeled • Project Support• Assist on various client and internal projects as assigned • Support in preparing research, documentation, and progress tracking • Presentation & Document Creation• Create and update PowerPoint presentations and branded documents • Develop various dossiers and client-facing materials • Take meeting notes and transcribe action points • Utilize or create templates to maintain consistency • CRM Management (Zoho)• Data entry, clean up, updating notes and information • Support in the creation and distribution of newsletters • Basic Social media management• Use pre-approved templates for content creation and posting as needed • Schedule posts on multiple platforms based on content calendars • Gather necessary information from the team for scheduled posts • Monitor the performance and consistency of an external social media agency • Post client-provided images and messages with professionalism and discretion • LinkedIn Engagement• Engage with posts by acknowledging comments and maintaining client visibility • Manage LinkedIn connections and respond to direct messages • Marketing & Brand Support• Approve marketing requests, ensuring brand alignment • Review style, hashtags, tagging, and engagement consistency • Support client care tasks (e.g., sending gifts or flowers) • Personal errands (As needed)• Purchasing gifts and groceries online • Travel coordination (As needed)• Hotel and flight booking • Grant Management• Basic Assistance • Experience and Proficiency• Excellent English communication skills (written and verbal) • Should have administrative back-end support experience either from a corporate set-up or as a VA **IMPORTANT • Should have Zoho CRM management experience **IMPORTANT • Should be well versed with MS Outlook, and all other MS applications (Particularly Excel)**IMPORTANT • Should be proficient in AI tools (ChatGPT,etc.)**IMPORTANT • Should be well-versed with utilizing the calendar (Google, MS) **IMPORTANT • Experience in platforms like Mailchimp, midjourney, Gamma or any other similar platform is a strong plus • Strong social media management skills is a strong plus • Personality Requirements• Tech savvy • Organized • Detail oriented • Proactive • Critical thinker • Communicative • Self starter • Adaptable • Thick Skinned • Open to constructive feedback • Professional (Attitude and attire) • Punctual • VA Working Hours• Monday to Friday, 9:00 AM to 6:00 PM EST (40 hrs per week) • VA Salary• $4 and up/hr. -** open for a good mix of talents• Experienced VAs, and Corporate-experienced only • VA Communication• Work Email • Slack • VA Commencement Date• ASAP • Matching Session Schedule• Monday, 25th of August at 3:00 PM EST (2:00 PM CST) • Onboarding Call Recording Link Notes: Should have Zoho CRM management experience **IMPORTANT Should be well versed with MS Outlook, and all other MS applications (Particularly Excel)**IMPORTANT Should be proficient in AI tools (ChatGPT,etc.)**IMPORTANT Should be well-versed with utilizing the calendar (Google, MS) **IMPORTANT