Operations and Finance Specialist

Employer based in · Remote

Hiring talent from: all countries

Operations and Finance Specialist (VA5) 1. Financial Administration & Reporting Maintain up-to-date financial records, track expenses, and assist with budgeting Process vendor payments with accuracy and timeliness Prepare financial and marketing KPI reports (e.g., project profitability, cost tracking, ROI analysis) 2. Project & Client File Management Maintain and organize digital files for all client projects Track project milestones, documents, and communications 3. Compliance & Permitting Manage regulatory filings, contractor license renewals, and local/state compliance paperwork Submit and monitor permits and HOA applications to ensure project readiness 4. Executive Support Provide high-level support to the Owner and Project Manager, including monitoring executive inboxes for incoming contracts, material orders, vendor statements and permit/ HOA updates, flagging priority messages and responding as needed Experience and Proficiency Good English communication skills (written and verbal) Required Qualifications: Strong background in bookkeeping, construction office coordination, and business operations Proficiency in QuickBooks, Google Workspace Strong analytical and organizational skills Experience with financial reporting • High level of discretion and professionalism when handling sensitive information • Excellent written and verbal communication skills • Construction, home improvement, or small business management experience • Experience submitting permits and/or HOA applications • Preferred Experience: • Go High Level experience is a plus but not required Working Hours: • Monday to Friday, 9:00 AM to 6:00 PM CST Flexible - Open to Both Full Time and Part Time (TBD) Schedule notes: Friday, 1st of August at 11:30 AM CST.