Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1) • Administrative Support• Manage and organize incoming emails; flag priority items and notify the client • Assist with calendar management and project scheduling • Research vendors, material pricing, and permit requirements • Coordinate and support the permit application process • Maintain well-organized digital records of operational and project-related documents • Bookkeeping & Financial Support (QuickBooks)• Maintain and organize QuickBooks entries and reports • Perform day-to-day bookkeeping tasks • Support payroll processing activities • Track and reconcile Amex card transactions • Manage and monitor basic purchase tracking via Lowes and Home Depot apps • Job Costing & Project Support (JobTread)• Prepare and send contracts to subcontractors and 1099 workers • Input project expenses and basic job costing data into JobTread • Track job costs and ensure accurate, timely data entry for all projects • Collaborate with the client to maintain financial clarity across ongoing and completed jobs • Process & Operations Development• Assist in documenting workflows and help build out Standard Operating Procedures (SOPs) Experience and Proficiency • Excellent English communication skills (written and verbal) • Should have administrative support experience either from a corporate set-up or as a VA **IMPORTANT • Experience working with clients in the construction field is a strong advantage • Strong QuickBooks experience preferred, but basic proficiency is acceptable **IMPORTANT • For non QuickBooks-experienced VA: Should be able to learn QuickBooks efficiently and in a timely manner. • Experience with construction management software is required; familiarity with JobTread is a strong plus Working Hours: Monday to Friday, 8:00 AM to 5:00 PM EST Pay: $4 and up/hr. -** open for VA experienced and corporate experienced candidates only NOTES: **CLIENT PREFERS A VA WHO'S PROFICIENT IN QUICKBOOKS. BUT ALSO OPEN TO CANDIDATES WHO HAS BASIC BOOKKEEPING EXPERIENCE AS LONG AS VA CAN LEARN EFFICIENTLY AND TIMELY HOW QUICKBOOKS WORK