Personal Assistant

Employer based in · Remote

Hiring talent from: all countries

Personal Assistant (VA3) • Email Management • Plan meetings, shoots, travel, and personal time around optimal working hours • Set reminders for important events and deadlines • Manage inbox, flagging key collaborations, invites, and urgent emails • Coordinate and confirm brand and podcast collaborations • Plan the week, prepare to-do lists, and track follow-ups • Keep files, folders, and Notion pages organized and accessible • Travel Coordination• Book flights, hotels, cars, villas for us, the kids, and our staff • Organize visas for household staff (maid, chef, nanny) when traveling (Europe, Asia, etc.) • Find and hire local help at each location nannies, cleaners, chefs, massage therapists, drivers • Plan travel itineraries: where were staying, where were shooting, what were doing • Coordinate airport pickups, luggage help, and day-to-day needs while away • Build and update a list of go-to people in each city • Book trusted home services • Cleaning, repairs, maintenance, handymen, AC • Handle Amazon orders, deliveries, and home errands • Find and book beauty and wellness appointments • Research and recommend shoot locations for content shoots and meetings that also have space to play for toddlers • Help manage and organize home spaces, household needs, and restocking • Research and book sports, playgroups, or classes based on age and location • Organize fun activities or family-friendly places for weekends and short trips • Coordinate childcare or supervision during shoots, meetings, or travel • Source babysitters or extra support when needed • Content, Collaborations, and Shoots• Book and manage videographers, photographers, and shoot locations (preferably kid-friendly) • Coordinate brand collaborations and podcast guests, including scheduling, communication, and reminders • Manage all podcast logistics and maintain a record of collaborations and project stages • House and Interior Support • Turn Pinterest vision boards into shopping lists • Example: Here are 4 lamp options that match this look, with links and prices • Order and track Amazon/local items, handle returns if needed • Assist with interior styling choices should have a natural eye for good taste • Organize quotes, bookings, and follow-ups for furniture or home upgrades • Personal Life and Lifestyle • Plan and book gym classes, yoga, wellness retreats, personal trainers • Help with date night planning, mini holidays, and staycations • Source and book stylists, tailors, hair and makeup artists • Order clothing, manage returns, or create shopping lists by style or event • Source gifts for family, clients, and friends • Suggest and organize life upgrades such as skincare, gifts, or quick wellness getaways • Organization and Research • Do not info dump your job is to filter and simplify • Present top three options with key details, pros and cons, and links so we can make decisions in 30 seconds or less • Build and update Notion dashboards for everything travel, lifestyle goals, podcast schedule, and wardrobe • Keep track of whats been ordered, confirmed, followed up, and whats still pending Experience and Proficiency • Good English communication skills (written and verbal) • Google Workspace (Calendar, Gmail, Docs, Sheets) • Notion (you should love using it we will ask for samples or proof) • Slack / WhatsApp (daily communications and reminders) • ChatGPT use it to research faster and generate options, but always fact-check before sharing with us • Bonus: Basic Canva or Google Slides for visual lists or quick mood boards Working Hours: 7 AM - 3 PM PH Time VA Tasklist: https://drive.google.com/file/d/1XrSO05eqWeXVWsA4TOEFahFS18iSdMyu/view?usp=sharing Schedule notes: Friday, 22nd of August at 10:00 PM Philippine Standard Time (9:00 AM CST)