Executive Administrative Assistant (VA2)
Employer based in · Remote
Hiring talent from: all countries
Executive Assistant (VA2) • Assist with scheduling or following up• Reminders about upcoming seminars or events • Client Care• Follow-up, gifts, and other reminder emails • Email management• Filtering, categorization, and cleanup • Calendar management• Schedule meetings, send invites, and reminders • Handle sports activities & personal scheduling of events • Manage and organize files (Gsheet & Gdrive or any similar tool) • Creating basic reports • Assist with SODs/EODs • Assist in creating SOPs • Weekly, monthly, and annual reports • CRM Management (Go High Level)• Data entry, clean up, updating notes and information • Setting up workflows, text blasts, and email automations • Future task• Personal errands • Purchasing gifts and groceries online • Travel coordination• Hotel and flight booking • Planning for travel • Taking down notes for minutes of meetings • Manage and update personal Social Media Accounts• Post content (Template provided) Experience and Proficiency • Excellent English communication skills (written and verbal) • Should have admin back-end support experience either from a corporate set-up or as a VA **IMPORTANT • Should be well-versed in Dropbox, G Suite, & AI tools • Strong background in building efficient systems and creating streamlined workflows is highly preferred • Experience working in the Finance, wealth, & insurance industry would be a huge plus • Experience working with C-level clients would be a huge plus • Experience in using Canva would be a plus • Experience in using Go High Level or Monday.com would be a huge plus • Experience in using QuickBooks would be a huge plus • Prefers female candidates but open to male candidates Working Hours: • Monday to Friday, 12:00 PM - 4:00 PM EST (20 hours per week) NOTES: • **Strong background in building efficient systems and creating streamlined workflows is highly preferred • **Experience working in the Finance, wealth, & insurance industry would be a huge plus • **Experience working with C-level clients would be a huge plus • **Prefers female candidates but open to male candidates
What you'll do
Required
Nice to have
Important Hiring Information
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