Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1)Document & Email ManagementReview documents for accuracy and completeness Monitor, prioritize, and respond to emails daily Communication managementTake inbound calls Make outbound calls Scheduling & CoordinationSchedule and coordinate notaries for document signings Confirm availability and align with title company requirements Follow up on orders to ensure timely completion Portal & System ManagementReview scheduling portal daily for accuracy Update status and resolve discrepancies proactively Client & Team CommunicationProvide clear updates to title companies, notaries, and clients Flag urgent issues to management promptly General SupportTrack deadlines and ensure all tasks are completed on time Maintain organized records of communications and orders Experience and ProficiencyExcellent English communication skills (written and verbal)Neutral to no accent Should have administrative support experience as a VA **IMPORTANT Should be proficient in Outlook **IMPORTANT Personality RequirementsConfident Meticulous Problem solver Organized Detail oriented Proactive Resourceful Collaborative Communicative Engaged Talent Aligned Collaboration HoursMonday to Friday, 7:00 AM to 6:00 PM PST (50 hours per week) Engagement Compensation$5 and up/hr. -** open for VA experienced talents only Engaged Talent CommunicationWork Email WhatsApp Engaged Talent Commencement DateASAP Final Alignment Session ScheduleWednesday, 10th of September at 12:00 PM PST (2:00 PM CST) Onboarding Call Recording Link  Notes: Dual-monitor setup preferred for efficiency and multitasking - Client mentioned that he is willing provide another monitor to the chosen VA/Talent Should have backup power supply and back up internet connection **IMPORTANT Should be proficient Outlook **IMPORTANT Looking to hire a talent who can work 50 hours per week. Schedule notes: Wednesday, 10th of September at 12:00 PM PST (2:00 PM CST)