Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA1)• Administrative task• Conduct weekly kick-off and close calls with Kendra • Manage Kendras inbox • Add meetings to Asana • Add assignments to Asana and assign them to the team • Reorganize Asana for efficiency • Track and pull client hours in Asana • Send regular client reports • Edit Canva (templates provided) • Manage QuickBooks Online• Perform monthly basic bookkeeping and categorize expenses • Send invoice reminders to clients • Create and send an invoice • Determine hourly allocations per client • Set up ChatGPTs, brand boards, and related resources for clients (as needed) • Assist with digital marketing admin• Develop client reporting and presentation templates • Learn Vendasta, including the onboarding process • Manage and organize client files • Future task• Update website in WordPress (using Chat GPT) • Set up ClickUp for clients • Establish SOPs for marketing processes • Detailed task list • Experience and Proficiency• Excellent English communication skills (written and verbal) • Should have admin back-end support experience either from a corporate set-up or as a VA **IMPORTANT • Should be well-versed in G Suite, Microsoft 365, & AI tools • Should have project management experience • Experience in using the following is a strong plus• Asana, Click Up, Vendasta, QuickBooks Online • Personality Requirements• Organized • Creative • Proactive • Resourceful • Personable • Detail-oriented • Creative • Engaged Talent Aligned Collaboration Hours• Monday to Friday, 6:00 AM to 10:00 AM CST (20 hours per week)• Part-time initially, and could grow into full-time • Engagement Compensation• $4 and up/hr. -** open for Experienced & Corporate-experienced Talents only • Engaged Talent Communication• Work Email • WhatsApp • Engaged Talent Commencement Date• ASAP Schedule notes: Friday, 5th of September at 9:00 AM CST