Administrative Assistant/TC
Employer based in · Remote
Hiring talent from: all countries
Administrative Assistant/TC (VA1) • Prepare and process essential real estate documents, including offers, amendments, and waivers, with precision • Manage client interactions (No dialer in place yet - may get RingCentral) • Answering inbound calls, sending emails (training will be provided) • Make outbound calls to agents to gather feedback • CRM Management (Lofty) • Organize client interactions and streamline workflows • Enhance team efficiency by developing and refining systems and processes • Enhance team efficiency by developing and refining systems and processes • Includes ensuring agents complete required forms • Manage and update Social Media Accounts • Promote listings and team events • Basic posting to social media platforms (has templates in Canva) • Managing email marketing platform (Mailchimp) • Oversee the input of MLS listings and updates, ensuring all property details are accurately maintained • Handle administrative tasks such as managing correspondence, scheduling, and data entry • Organize team meetings and maintain team calendars • Ensure listings are prepared and organized for MLS launch dates Experience and Proficiency • Excellent English communication skills (written and verbal) • Should have admin backend support experience either from corporate set-up or as a VA **IMPORTANT • Should have Real Estate experience **IMPORTANT • Should be well versed in using Canva • Familiarity with e-signature tools is a huge plus • Should have CRM management experience (Lofty is a huge plus) • Background with Toronto MLS System is a huge plus • Organization and detail oriented is high • Must have worked as a transaction coordinator of in the transaction admin of a brokerage • Worked at for an agent, team or brokerage that is affiliated with Real Broker. This would mean that they • have worked with Rezen, which is the core system. • Big bonus for anyone with Toronto real estate experience To be replaced: Hannah Grace Cura NOTE: Please ensure that these candidates have real estate deal admin experience. ***IMPORTANT
What you'll do
Required
Nice to have
Important Hiring Information
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