Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA1)• Provide comprehensive administrative support across clients academic, business, and personal responsibilities • Email Management• Manage emails for both business and academic roles • Filtering, categorization, and cleanup • Draft, respond to, and manage email correspondence • Manage inbox using Inbox Zero method (filter, flag, and respond to routine items) • Administrative & Calendar Management• Manage calendar (appointments, family scheduling, reminders, office hours, and events) • Book travel arrangements, accommodations, and logistics • Track bills, payments, and financial reminders. • Manage inbox using Inbox Zero method (filter, flag, and respond to routine items) • Support with email management for both company and professor role • Operations & Organization• Assist with company budget organization • Build and maintain SOPs and playbooks across divisions • Coordinate cross-division projects in collaboration with the Executive Director • Assist with event logistics (summits, trainings, workshops) • Client Deliverables & Branding• Format slide decks, toolkits, and PDFs • Create branded company assets in Canva (logos, templates, visual consistency) • Manage onboarding workflows (forms, contracts, welcome emails). • Create and update resource libraries • CRM/Database & Marketing Support• Manage CRM/Database system, ensuring clean and updated data • Create and manage email sequences • Develop lead magnets and manage delivery (can be learned) • Respond to client and prospect emails professionally • Experience and Proficiency• Good English communication skills (written and verbal) • Should have administrative experience either from a corporate set-up or as a VA **IMPORTANT • Should have database or CRM management experience • ClickUp experience is a strong plus • Inbox Zero (email management tool) experience is strong plus • Should have Canva experience • Personality Requirements• Confident • Self-starter • Quick learner • Organized • Detail oriented • Proactive • Resourceful • Personable • Collaborative • Communicative • Engaged Talent Aligned Collaboration Hours• Monday to Friday, 8:00 AM to 5:00 PM CST • Engagement Compensation• $4 and up/hr. -** open for a good mix of talents• Experienced Talents, Corporate-experienced • Engaged Talent Communication• Work Email • Facebook Messenger • Engaged Talent Commencement Date• ASAP • Final Alignment Session Schedule• Friday, 26th of September at 11:30 AM CST • Onboarding Call Recording Link Schedule notes: Friday, 26th of September at 11:30 AM CST