Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA2)• Manage and merge personal + office calendars; set reminders and maintain organization. • Polish training manuals, onboarding checklists, and Loom training videos. • Track staff time off and maintain HR-related logs. • Assist with weekly meetings (data gathering, reports, presentations). • Compile reports from the bookkeeper; create graphs and trend visuals. • Coordinate with bookkeeper to ensure accuracy in reports. • Assist in marketing and branding support: flyers, basic materials, coordinating outreach. • Manage social media posting, engagement, and ads (using existing programs/templates). • Research, plan, and execute community engagement projects/events. • Coordinate partnership appointments and presentations (mortgage lenders, realtors, chambers). • Seek out opportunities for non-profit initiatives, track contributions, and prepare documentation for write-offs. • Maintain digital organization of files, reports, and shared docs. • Provide process improvement suggestions to streamline operations. • Experience and Proficiency• Excellent English communication skills (written and verbal) • Should have admin back-end experience either from a corporate set-up or as a VA **IMPORTANT • Should have CRM management experience • Experience in using Ricochet is a strong plus • Should be well-versed in Google Workspace, Microsoft 360, and Canva • Personality Requirements• Organized • Proactive • Resourceful • Detail-Oriented • Analytical / Problem Solver • Strong Communicator • Adaptable / Flexible • Engaged Talent Aligned Collaboration Hours• Monday to Friday, 9:00 AM to 1:00 PM CST • Part-time and could grow into full-time • Engagement Compensation• $4 and up/hr. -** open for a good mix of talents, Experienced, and Corporate-experienced Talents • Engaged Talent Communication• Work Email • Slack • WhatsApp • Engaged Talent Commencement Date• ASAP • Final Alignment Session Schedule• Friday, 26th of September at 9:00 AM CST • Onboarding Call Recording Link Schedule notes: Friday, 26th of September at 9:00 AM CST