Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1)Calendar ManagementOrganize and update daily/weekly schedule Set reminders and prevent double-booking with personal/family obligations Vet incoming appointments to ensure prospects are qualified before booking calls Email ManagementOrganize and categorize inbox for efficiency (priority vs. non-priority) Monitor client and lead emails, respond or escalate as needed Handle customer service inquiries and follow-ups with potential leads Skool CommunicationsRespond to DMs and community member inquiries Post daily updates, reminders, and coaching call notifications Maintain engagement and consistency inside the community Project Management (ClickUp)Create, assign, and track tasks for the team Monitor project deadlines and ensure deliverables are met Maintain organized workflows inside ClickUp Client Management & OnboardingAct as point of contact for clients (emails, updates, reports, basic requests) Support onboarding by ensuring clients have access to Slack, ClickUp, and Skool Send onboarding emails and manage task boards for new clients Assist with light automation setup for smoother onboarding flow Additional SupportAttend client calls to take notes and ensure follow-up tasks are completed Manage light CRM tasks in GoHighLevel (refunds, access setup, etc.) Support team organization and ensure projects are on track Experience and ProficiencyExcellent English communication skills (written and verbal) Should have admin back-end experience either from a corporate set-up or as a VA **IMPORTANT Should have CRM management experience Experience in using Go High Level is a strong plus Knowledge of using project management tools is a strong plus Should be well-versed in Google Workspace Personality RequirementsResourceful Self-Starter / Independent Analytical / Problem Solver Creative / Innovative Strong Communicator Adaptable / Flexible Team-Oriented Engaged Talent Aligned Collaboration HoursMonday to Friday, 11:00 AM to 3:00 PM EST (20 hours per week)Part-time initially, and could grow into full-time within a month Engagement Compensation$4 and up/hr. -** open for Experienced and Corporate-experienced Talents only Engaged Talent CommunicationWork Email Slack WhatsApp Engaged Talent Commencement DateASAP Final Alignment Session ScheduleWednesday, 1st of October at 12:30 PM EST (11:30 AM CST). Onboarding Call Recording Link Schedule notes: • • Wednesday, 1st of October at 12:30 PM EST (11:30 AM CST).