Construction Administrator

Employer based in · Remote

Hiring talent from: all countries

Construction Administrator Provide administrative support to Construction Management Business and Real Estate Project Setup & Coordination Collect project details (name, start/end date, laborer type) Communicate with Charlotte Labor Source to confirm availability, rates, and approvals Obtain and track signed work orders or purchase orders Request and submit Certificates of Insurance (COIs) with missing details File & Document Management Create and organize project folders in Dropbox with subfolders (Work Orders/COIs, CLS Open, CLS Close, Job Cost Sheet) Maintain project cheat sheet with key details (project #, PM, superintendent, invoicing contacts) Save and organize signed contracts, invoices, and COIs QuickBooks Management Set up new projects with company name, project #, address, and invoicing contacts Enter new contract employees with accurate rates (regular and OT) Enter timesheets, invoices, and attach supporting documents Record CLS invoices into a tracking spreadsheet linked to Omni invoices Timesheet & Invoice Support Collect weekly timesheets from PMs (due Tuesday, week runs SunSat) Verify and key in hours for invoicing by Thursday Ensure accuracy with project CLASS and rates Communication & Follow-ups Check and respond to emails daily (MF) Follow up with Charlotte Labor Source weekly for updated names/rates Check in weekly with superintendents about laborer performance Keep track of all new hires, start dates, and rates Managing client interactions Email Management Setting up emails