Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant Calendar management - Schedule meetings, send invites and reminders Answering phone calls - Both personal and business- related Client Care - Follow-up, sending thank you, gifts and other reminder emails Manage and organize files (Google sheet and Google drive) Creating basic reports - weekly, monthly and annual reports, deliverables and sales CRM Management - Data entry, clean up, updating notes and information Developing and improving Standard Operating Procedures Developing and managing projects and task lists in Asana Create/maintain a structured Client Appreciation Program plan Develop reusable templates for standard communications Track attendance history and engagement in CRM to measure ROI Monitor completion of tasks to prevent items Oversee Listings-to-Leads integration and ensure posts/leads flow correctly Coordinate with social media VA to confirm property promotion is completed and aligned with marketing plan Double-check communications for clarity Maintain/update detailed transaction checklists for both buyer and listing sides Proactively flag missing communications or steps before deadlines Take vision build structured plan with tasks, deadlines, and clear instructions in Asana/Lofty Daily EA check-in meeting Email triage & management Calendar management Document standard operating procedures (SOPs) Implement quality-control systems Experience and Proficiency Good English communication skills (written and verbal) must have real estate sales experience advantage: real estate transaction management experience advantage: Slack, Asana, CRM Real estate sales experience preferred transaction manager would be a bonus if they have experience with Open To Close (OTC). emphasize that it's a fast paced job, that requires outstanding communication and organizational skills