Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA1)Email managementFiltering, categorization, and cleanup Draft and format Request for Quote (RFQ) and Request for Information (RFI) emails using established SPEAR templates Calendar managementSchedule meetings, send invites, and reminders Answering phone callsVendor and subcontractor outreach (Calls & Emails) Client CareFollow-up and other reminder emails Manage and organize files (Gsheet, Gdrive, MS, and Trello)Prepare and organize submission packages for government review and ensure all attachments are compliant Maintain organized digital folders and archives for all active and closed solicitations Assist in completing proposal documents, including pricing sheets and compliance forms. (Google/MS) Creating basic reportsPrepare daily and weekly progress summaries outlining tasks completed, proposals in progress, and upcoming deadlines CRM Management (Trello)Monitoring, tracking, and maintaining Data entry, clean up, updating notes, and information Monitor SAM.gov and Unison MarketplaceCheck new federal contracting opportunities Assist with market research on target NAICS categories, competitive vendors, and emerging opportunities. (PLAIN RESEARCH) Taking down notes for minutes of meetings Basic bookkeepingConsolidating personal and business receipts Personal errandsPurchasing gifts and groceries online Travel coordinationHotel and flight booking Detailed task list and Company Introduction Experience and ProficiencyGood English communication skills (written and verbal) Should have admin back-end support experience either from a corporate set-up or as a VA **IMPORTANT Should have graduated from college or have a degree if non-experienced and is coachable, doing the role **IMPORTANT Should be well-versed with G Suite, Microsoft 360, & AI tools Should have project management tool experience, preferably with Trello Experience in the procurement industry would be a huge plus Reliability, professionalism, and attention to detail are non-negotiable for this position Personality RequirementsReliable Organized Proactive Resourceful Self-Starter Detail-Oriented Personable Analytical Creative Strong Communicator Adaptable Engaged Talent Aligned Collaboration HoursMonday to Friday, 8:00 AM to 5:00 PM EST Engagement Compensation$3 and up/hr. -** open for a good mix of talentsExperienced Talents, Corporate-experienced, and Diploma/degree holders Engaged Talent CommunicationWork Email Signal Engaged Talent Commencement DateASAP Final Alignment Session ScheduleThursday, 13th of November at 10:00 AM EST (9:00 AM CST) Onboarding Call Recording Link Schedule notes: • Thursday, 13th of November at 10:00 AM EST (9:00 AM CST)