Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA1)• CRM & Client Care Management • Maintain and organize the CRM (Compass) with clean data and updated contact statuses • Track birthdays, home anniversaries, transaction dates, and follow-up cycles • Surface weekly contact lists for Mandy to reach out toprioritized by stage or urgency • Set reminders and build light workflows to ensure clients are being nurtured year-round • Upload leads from events, referrals, and form submissions, and apply the correct tags • Executive Admin Support • Prepare listing and transaction folders with appropriate templates and disclosures • Manage seller timelines, update internal docs, and send reminders for key milestones • Submit Compass compliance documents, review files, and ensure nothing is missing • Coordinate client scheduling for calls, showings, and meetings • Keep Dropbox or Google Drive organized with contracts, files, and SOPs • Track Compass Concierge or marketing-related follow-up tasks • Communication & Operational Follow-Through • Draft and send templated updates, reminders, and appointment confirmations • Manage and monitor inbox organizationflagging key client messages • Take voice notes or meeting summaries and turn them into task lists or follow-ups • Maintain an internal task list for recurring responsibilities and project timelines • Organize and maintain digital files (Compass, Google Drive, Dropbox, & MLS) • Including Gmail to efficiently prioritize communications • Maintain listing assets library (photos, videos, flr plans etc. ) • Take the showing data and update Compass One for seller clients • Coordinate with the social media person to update Sellers Compass One on posts • Coordinate with the contracts person to ensure key dates are on Compass One for buyers and sellers • Client's detailed tasklist • Experience and Proficiency• Excellent English communication skills (written and verbal) • Should have admin back-end support experience either from a corporate set-up or as a VA **IMPORTANT • Should be well-versed in G Suite, Microsoft 365, & AI Tools • Ideally someone with strong Excel and Google Sheets skills • Experience in the real estate industry would be a huge plus • Should have CRM management experience, preferably with Compass • Ideally someone who is quick to learn • Experience in using Dropbox would be ideal • Experience in using IOS/Google platforms is a huge plus • Personality Requirements• Organized • Proactive • Resourceful • Detail-Oriented • Analytical / Problem Solver • Articulate • Independent • Tech-savvy • Personable • Discreet • Engaged Talent Aligned Collaboration Hours• Monday to Friday, 8:00 AM to 12:00 PM EST (20 hours per week)• Part-time initially and could grow into full-time (6 months) • Engagement Compensation• $4-6/hr. -** open for Experienced & Corporate-experienced Talents • Engaged Talent Communication• Work Email • WhatsApp • Engaged Talent Commencement Date• ASAP • Final Alignment Session Schedule• Friday, 21st of November at 10:00 AM EST (9:00 AM CST) • Onboarding Call Recording Link NOTES: **Client is not too tech-savvy & requested to email her when you drop a message in Slack **Amanda (Mandy) Morrow Schedule notes: • Friday, 21st of November at 10:00 AM EST (9:00 AM CST)