Administrative Assistant
Employer based in · Remote
Hiring talent from: all countries
Admin Assistant (VA1) Manage CRM (Close.io): clear daily tasks, log communications, and track follow-ups Send personalized follow-up emails and texts using prepared templates Review call recordings and take detailed notes for follow-up context Track client updates (e.g., acquisitions, testimonials) and send to prospects Prepare and send contracts, maintain accurate lead information Organize and manage emails, files, and admin tasks for both Ahmad & Jordan Support scheduling tasks such as call confirmations to improve show rates Assist in building decision trees and SOPs for lead handling and workflows Maintain organized pipelines for both salespeople, ensure no tasks are missed Keep leads engaged with timely, tailored communication Sales related emails and SMS Follow-ups Daily huddles End of day reports for sales team Daily task completion reports Pinging the client when want to write a reply but need help Experience and Proficiency Excellent English communication skills (written and verbal) Should have admin back-end support experience either from a corporate set-up or as a VA **IMPORTANT Should have CRM management experience Experience in using Close CRM is a strong plus
What you'll do
Required
Nice to have
Important Hiring Information
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