Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1)Team & Communications ManagementManage and coordinate all VAs and contractors (editors, designers, website team, podcast guests, vendors) Oversee communication flow across teams and ensure tasks move forward Manage social media posting, scheduling, and quality control Executive & Operational SupportFully own the CEOs calendar and inbox (scheduling, filtering, drafting, organizing) Manage CRM updates, pipeline tracking, tagging, and follow-ups. Prepare and send all client materials (agreements, onboarding docs, Stripe links, Docusign) Maintain system integrations: Calendly, Mailchimp, CRM, Stripe, Zoom, websites, Google Drive Handle customer service, admin tasks, and complete applications. Create and update all SOPs CEO Management & PrioritizationHandle personal admin: travel, reservations, reminders, household/vendor coordination Deliver a daily prioritization brief to keep the CEO focused Proactively solve problems, anticipate issues, and remove bottlenecks Systemize and streamline workflows to keep the CEO in the visionary role Experience and ProficiencyExcellent English communication skills (written and verbal) Should have executive administrative support experience either from a corporate set-up or as a VA **IMPORTANT Should have graduated from college or have a degree if non-experienced and is coachable, doing the role **IMPORTANT Should have CRM management skills **IMPORTANT Should be proficient in ChatGPT or any AI platforms **IMPORTANT Should be proficient in Google Workspace Applications **IMPORTANT Personality RequirementsDISC: S&C or C&S Has strong leadership skills Eager to learn Motivated Organized Proactive Tech-Savvy Resourceful Self-Starter / Independent Detail-Oriented Analytical / Problem Solver Strong Communicator Engaged Talent Aligned Collaboration HoursMonday to Friday, TBC on final interview, ff. PST (20 hours per week)Part-time initially and could grow into full-time right away for excellent talent(s) Engagement Compensation$3 and up/hr. -** open for a good mix of talentsExperienced Talents, Corporate-experienced, and Diploma/degree holders Engaged Talent CommunicationWork Email WhatsApp Engaged Talent Commencement DateASAP Final Alignment Session ScheduleWednesday, 17th of December at 9:30 AM PST (11:30 AM CST) Onboarding Call Recording Link ----------------Notes-------------------- Should have CRM management skills **IMPORTANT Should be proficient in ChatGPT or any AI platforms **IMPORTANT Should be proficient in Google Workspace Applications **IMPORTANT Schedule notes: Wednesday, 17th of December at 9:30 AM PST (11:30 AM CST)