Executive Assistant
Employer based in · Remote
Hiring talent from: all countries
Executive Administrative Assistant Email Management - Filtering, categorization andcleanup Calendar management - Schedule meetings, send invites and reminders Answering phone calls - Both personal and business- related Client Care - Follow-up, sending thank you, gifts and other reminder emails Manage and organize files - Google sheet and Google drive Creating basic reports - weekly, monthly and annual reports, deliverables and sales CRM Management - Data entry, clean up, updating notes and information Taking down notes for minutes of meetings Basic bookkeeping - Consolidating personal and business receipt Personal errands - Purchasing gifts and groceries online Experience and Proficiency MUST HAVE: Assessments: Working Genius: T (Tenacity) + W (Wonder) in top 4, D (Discernment) strongly preferred DISC: Prefer D-C, D-S, or C-D profiles (avoid S-C combination) Experience: 3+ years as Executive Assistant supporting C-level executives or business owners Strong calendar management (Google Calendar, complex scheduling) Email management (inbox prioritization) Creating detailed reports/analysis Quick learner with new software Communication: Available 9 AM - 5 PM or 9 AM - 6 PM CST (40 hours/week, full-time) Responds to Slack within 5 minutes during work hours Proactive communicator - asks questions immediately when unclear Strong written English Work Style: Self-starter who takes initiative Anticipates needs before being asked Detail-oriented but moves fast Strong team player Low drama, reliable, quiet professional Comfortable with ambiguity NICE TO HAVE: Experience: Real estate background (MLS, CMAs, transaction coordination) Remote/virtual team experience Project management tools (Trello, Asana, ClickUp) CRM experience (Follow Up Boss, Lofty, or similar) Dotloop, DocuSign experience KEY RESPONSIBILITIES: Calendar management and scheduling optimization Email management and prioritization Creating CMAs (3-7 per week) Managing team communication (Slack, email) Supporting team members during downtime Proactive problem-solving
What you'll do
Required
Nice to have
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