Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA1)• Customer support via text • Send follow-ups, status updates, reminders, and thank-you messages • Correspond with clients and gig workers regarding timelines and next steps • Act as a central communication hub between internal teams and stakeholders • Database & CRM management• Data entry, updating notes and statuses • Bookkeeping & Transaction Coordination (Light)• Consolidate business and personal receipts • Track basic expenses and payment records • Coordinate payouts to gig workers and verify successful transactions • Quality Assurance & Process Auditing• Review recorded workflows and screen shares from quantitative execution teams • Audit repetitive, process-driven tasks • Identify and flag errors, discrepancies, or missed steps • Take notes and provide feedback • Assist in documenting workflows • Creating basic reports• Assist in creating SODs/EODs • Weekly, monthly, and annual reports; deliverables and sales • Email management• Filtering, categorization, and cleanup • Calendar management• Schedule meetings, send invites, and reminders • Client Intake & Compliance Verification• Review client intake forms and submitted documents • Verify proof of identity, proof of address, and other compliance requirements • Future task• Manage and update personal Social Media Accounts• Post content (Templates provided) • Personal errands• Purchasing gifts and groceries online • Travel coordination• Hotel and flight booking • Experience and Proficiency• Excellent English communication skills (written and verbal) • Should have admin back-end support experience either from a corporate set-up or as a VA **IMPORTANT • Should have graduated from college or have a degree if non-experienced and is coachable, doing the role **IMPORTANT • Should be well-versed in G Suite, Microsoft 365 & AI Tools • Should have CRM management experience, preferably with GoHighLevel • Should have project management experience, preferably with Monday.com • Personality Requirements• DISC: C • Organized • Proactive • Resourceful • Detail-oriented • Analytical • Forward thinker • Engaged Talent Aligned Collaboration Hours• Monday to Friday, 8:00 AM to 5:00 PM EST • Should be flexible on working hours • Engagement Compensation• $3 and up/hr. -** open for a good mix of talents• Experienced Talents, Corporate-experienced, and Diploma/degree holders • Engaged Talent Communication• Work Email • Discord • Engaged Talent Commencement Date• ASAP • Final Alignment Session Schedule• Friday, 30th of January at 3:00 PM EST (2:00 PM CST) • Onboarding Call Recording Link NOTES: **Prefers with accent if possible: US, South African, British, or Australian **Must be highly intelligent, quick to learn, and extremely detail-oriented **Happy to pay a high rate - 5/h, $10/h, $20/h, or higher - or whatever makes sense. Whereas we would not consider someone that doesn't meet a high bar for these traits **For context, the bar is set at an Ivy League / FAANG level in terms of intelligence, critical thinking, and overall capability Schedule notes: Friday, 30th of January at 3:00 PM EST (2:00 PM CST