Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1)GatekeepingManaging and triaging executive email and calendar requests to protect CEO focus time Responding to emails on behalf of the client Confidential File ManagementOrganizing highly sensitive documents, trust structures, and SPV records Research & Due DiligencePerforming initial research on potential deal flow, private placements, or service providers Relationship ManagementDrafting and managing correspondence with co-investors, legal advisors, and banking partners Meeting FacilitationPreparing agendas, taking executive minutes, and tracking action items for the Family Office Travel & Lifestyle LogisticsCoordinating complex international travel, security protocols, and personal family office requirements Project TrackingUsing PM software to ensure various investment strategies and administrative deadlines are met Internal CoordinationActing as a liaison between the CEO and other consultants or family members ReportingCompiling daily or weekly summaries of liquidity positions and portfolio updates Process DocumentationCreating and updating Standard Operating Procedures (SOPs) for our internal workflows Manage and update Social Media AccountsPost content (Templates provided) Liking and commenting to sphere of influence Experience and ProficiencyExcellent English communication skills (written and verbal) Should have admin back-end support experience either from a corporate set-up or as a VA **IMPORTANT Should have graduated from college or have a degree if non-experienced and is coachable, doing the role **IMPORTANT Should be well-versed in G Suite, Microsoft 365, Canva & AI tools Should have CRM management experience Should have project management experience, preferably with Monday.com Experience in the healthcare industry would be ideal Personality RequirementsOrganized Proactive Resourceful Self-Starter / Independent Detail-Oriented Analytical / Problem Solver Creative / Innovative Strong Communicator Adaptable / Flexible Team-Oriented Forward thinker Open-minded Engaged Talent Aligned Collaboration HoursMonday to Friday, 9:00 AM to 5:00 PM EST Engagement Compensation$4 and up/hr. -** open for a good mix of talentsExperienced Talents, Corporate-experienced, and Diploma/degree holders With a commission structure Engaged Talent CommunicationWork Email Engaged Talent Commencement DateASAP Final Interview ScheduleTo be determined by the Fulfillment & Admin Team Onboarding Call Recording Link NOTES: **Client's workplace is in Massachusets so he follows EST The candidate must have an intuitive understanding of fiduciary-level discretion and be comfortable working under a strict, multi-layered NDA **IMPORTANT Must be comfortable with the ""Blue Pencil"" nature of Wyoming governing law and our strict Non-Compete/Non-Disclosure frameworks **IMPORTANT Schedule notes: Thursday, 12th of March at 10:30 AM MST (11:30 AM CST)