Executive Administrative Assistant (VA1) - Number Replacement/Kyle Matthew Rodriguez

Employer based in · Remote

Hiring talent from: all countries

• Executive Administrative Assistant• Email Management• Filtering, categorization and cleanup • Calendar management• Schedule meetings, send invites and reminders • Client Care• Follow-up, sending thank you, gifts and other reminder emails • Manage and organize files (Google sheet and Google drive) • Creating basic reports• Weekly, monthly and annual reports, deliverables and sales • CRM Management• Data entry, clean up, updating notes and information • Project management• Tracking client deliverables, deadlines, and launch timelines • Managing ClickUp/Asana/Trello boards • Preparing client onboarding documents and contracts • Offboarding processes and final reporting • Updating internal dashboards and KPI trackers • Invoicing support and payment follow-up • Client meeting prep• Agendas, recap emails, action item tracking • Managing shared folders and organizing campaign assets • Email marketing setup (loading emails, scheduling broadcasts, tagging) • CRM automation setup and maintenance • Managing testimonial collection and case study organization • Vendor coordination (designers, ad managers, freelancers) • Researching tools, platforms, or local partnership opportunities • Updating proposal templates and pitch decks • Ensuring brand asset consistency across platforms • Monitoring client Slack/email for urgent items and flagging priorities • Experience and Proficiency • Good English communication skills (written and verbal) • Should have social media management experience from a corporate set-up **IMPORTANT • TOOLS:• Clickup • Asana • Google Workspace • Slack • Notion • Canva • Highlevel • Personality Requirements • Creative • Detail oriented • Proactive • Self-starter • Problem-solver • Responsive • Collaborative • Independent worker • VA Working Hours • Monday to Friday, 9:00 AM to 1:00 PM EST (20 hours per week)• Part-time • VA Salary• $4 and $15/hr. -** open to all types of candidates • VA Communication• Work Email • Google Chat • Slack • VA Commencement Date• ASAP Schedule notes: Thursday, March 12 at 10:00 AM EST (9:00 AM CST).