Executive Administrative Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Administrative Assistant (VA1)• Email management• Filtering, categorization, cleanup, reminders, follow-ups, and responding • Calendar management• Schedule meetings, send invites, and reminders • File organization• Manage and organize files in Google Sheets, Google Drive, or similar tools • Project management on Monday.com• Data entry, cleanup, updating notes and information • Optimizing the Monday boards • Data entry, updating records, and pipeline tracking • Provide status updates (e.g., Snapshots of progress for reporting) • Bookkeeping & Finance Admin (Basic)• Weekly bank/credit reconciliation in QuickBooks. • Expense categorization and receipt matching. • Budget spreadsheets: update business + personal budget tabs weekly from categorized spend. • Vendor/PO logs: maintain simple trackers • Controls: view-only banking where possible; no direct access to payment methods. Coordinate with CPA as needed • Experience and Proficiency • 5+ years administrative/EA experience (VA experience preferred). IMPORTANT • Hands-on with Monday.com (building boards, not just using them). IMPORTANT • Should have experience using Chat GPT (Client will provide) IMPORTANT • Basic bookkeeping experience (reconciling, categorizing, spreadsheets; QuickBooks a plus). • Strong written/verbal English; concise communicator; reliable follow-through. • Bonus: construction industry context • Working Style & Hours • Reliable overlap with US Eastern for meetings, same-day turnarounds, and reminders. • Highly Organized and self sufficient • Strong resolve under pressure. This is a very fast paced and positive team that requires the ability to handle high pressure tasks efficiently and roll with the punches of constructive criticism. • Cheerful/Enthusiastic persona. IMPORTANT Tools QuickBooks, Google Drive/Sheets, Monday.com, ChatGPT (client provides subscription), Gmail/Calendar ET Aligned Collaboration Hours: Monday to Friday, 9:00 AM to 5:00 PM EST Full-time Engagement Compensation:$6 to $10/hr. -** open to paying more for a highly experienced candidate Start Date:ASAP Personality Requirements: • Level-headed • Self Starter • Confident • Organized • Detail oriented • Proactive • Resourceful • Collaborative • Communicative Engaged Talent Communication Tools: Work Email Signal Google Chat Schedule notes: NEW FI DATE: Friday, March 13 at 9:00 AM CST (10:00 AM Columbia Time)  To be replaced : Nel Marie Tagle