Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1)Draft and edit letters based on the client’s guidelinesWrite recommendation lettersYouth recommendations Stewardship letters Parish correspondence Edit client’s drafted letters & keep communication style Prepare email copy for Constant Contact/parish email blasts Help draft monthly parish council reports Prepare written teaching outlines and church construction updates Create simple PowerPoints / Canva presentations from Father’s notes Email ManagementFiltering, categorization, and cleanup Respond on behalf of client Calendar managementSchedule meetings, send invites, and reminders Coordinate with church admin on scheduling Adjust schedule around unexpected pastoral emergencies Manage & update social media accounts Post content (Templates provided) Social Media ModerationResponding to comments or messages Liking and commenting to sphere of influence Manage and organize files (Gsheet & Gdrive or any similar tool)Clean up document structure and naming Keep client’s files separate from church admin’s files Create SOPs and FAQ for recurring tasksHelp build workflows Church Software / Database SupportAdd new families and household records Update parishioner notes and statuses Help organize family and inquiry databases Reporting SupportPrepare monthly council report drafts Compile ministry updates and growth data Organize family growth metrics Maintain task and communication logs Track pending action items Prepare briefing notes before important meetings Future taskPersonal errandsPurchasing gifts and groceries online Travel coordinationHotel and flight booking Basic bookkeepingConsolidating personal and business receipts Answering phone callsBoth personal and business-related Experience and ProficiencyGood English communication skills (written and verbal) Should have admin back-end support experience either from a corporate set-up or as a VA **IMPORTANT Should have graduated from college or have a degree if non-experienced and is coachable, doing the role **IMPORTANT Should be well-versed in G Suite, Microsoft 365, & AI tools Should have project management experience Experience in using Constant Contact, Canva or any similar platforms would be ideal Experience with church management software such as Realm (ACS Technologies) is a plus Prefers someone with familiarity in liturgical church practicesIdeally within the Greek Orthodox Archdiocese Personality RequirementsOrganized Self-Starter / Independent Detail-Oriented Adaptable / Flexible Forward-thinker Open-minded Engaged Talent Aligned Collaboration HoursMonday to Friday, 12:00 PM to 4:00 PM CST (20 hours per week)Part-time initially and could grow into full-time (30-90 days) Engagement Compensation$4 and up/hr. -** open for a good mix of talentsExperienced VAs, Corporate-experienced, and Diploma/degree holders Engaged Talent CommunicationWork Email Telegram Realm Engaged Talent Commencement DateASAP Final Interview ScheduleTo be determined by the Fulfillment & Admin Team Onboarding Call Recording Link NOTES: **Experience in using Constant Contact, Canva or any similar platforms would be ideal **Experience with church management software such as Realm (ACS Technologies) is a plus **Prefers someone with familiarity in liturgical church practices Ideally within the Greek Orthodox Archdiocese