Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA2)• Email filtering, categorization, and cleanup • Calendar Management• Schedule meetings • Send invites and reminders • Manage calendar organization • Attend meetings with the client• Take meeting minutes / notes • Client Care • Follow up with clients on tasks and deliverables • Send thank-you notes, cards, and small gifts • CRM Management• Clean up CRM contacts • Transfer contacts from email into CRM • Organize leads into stages/buckets • Marketing Calendar Tracking • Maintain marketing/content calendar • Track what content is needed per client • Communicate content requirements to Social Media Manager • Reporting • Create basic reports (weekly, monthly, annual if needed) • Track deliverables and simple performance summaries • Basic Bookkeeping• Consolidate personal receipts and invoices • Travel Coordination• Book flights and hotels • Handle basic travel arrangements • Task & Workflow Support• Support organization of tasks and workflows • Assist in maintaining structured operational flow (light coordination support) • Email Campaign Support• Assisting in creating email campaigns for outbound leads• Open to train the VA • Experience and Proficiency (VA2)• Excellent English communication skills (written and verbal) • Should have social media management experience either from a corporate set-up or as a VA **IMPORTANT • Should be well-versed in using GSuite, Microsoft 365 & AI Tools • Should have CRM management experience • Experience in using Monday.com, Canva, Godaddy any similar tools would be ideal • Having a promotional products industry experience is a huge plus • Personality Requirements • Organized • Resourceful • Self-Starter • Strong Communicator • Adaptable • Proactive • Detail-Oriented • Creative • Engaged Talent Aligned Collaboration Hours • Monday to Friday, 8:00 AM to 12:00 PM CST (20 hours per week) • Part-time initially and could grow into full-time (30-90 days) • Engagement Compensation • $4 and up/hr. -** open for a good mix of talents• Experienced VAs, Corporate-experienced, and Diploma/degree holders • Engaged Talent Communication (VA1 and VA2)• Work Email • Teams • Engaged Talent Commencement Date• ASAP • Final Interview Schedule• To be determined by the Fulfillment & Admin Team • Onboarding Call Recording Link **NOTE: • The client will proceed with hiring a Social Media Manager (VA1). She is also looking to hire a second VA. If, after the final interview, she decides to hire two VAs, please refer to the VA2 Job Description. Schedule notes: To be determined by the Fulfillment & Admin Team