Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Executive Assistant (VA1) Document & Information Management Organize and maintain digital/physical files, contracts, and investment documents Prepare briefs, due diligence materials, and ensure compliance with filing/archiving policies Investor & Deal Support (GoHighLevel) Manage CRM, investor database, newsletters, and feedback tracking Prepare investment summaries, executive briefs, and quarterly/annual reports Research & Market Analysis Research investment opportunities, market trends, and regulatory updates Monitor competitor activity, media mentions, and public perception Project & Deal Coordination Support due diligence, contract reviews, and deadline tracking Assist in project management to ensure timely execution Travel & Event Management Arrange travel, conferences, networking, and corporate events Coordinate webinars and manage corporate gifts Marketing & Social Media Manage social media profiles and engagement Support marketing team with presentations, materials, and promotions Finance & Admin Prepare expense reports, manage vendors, and track office supplies Ensure office compliance with health, safety, and sustainability standards Bookkeeping: organize receipts and forward purchases to the right contacts Operations & Support Onboard new team members and coordinate training Maintain cybersecurity, tech setup, and emergency response plans Lead Generation & Growth Generate and qualify leads for capital raising Build and maintain stakeholder relationships Support strategic planning and investor satisfaction initiatives Experience and Proficiency Excellent English communication skills (written and verbal) Essential for interacting with investors and managing social media Should have proven high level executive assistance support/experience as a VA **IMPORTANT Should have knowledge of financial record-keeping, budget management, and reporting Should have CRM management experience, preferably with GoHighLevel Should have experience in social media platforms, and basic graphic design tools for content creation Should be proficient in Google Workspace Applications Should have basic bookkeeping skills  ET Aligned Collaboration Hours: Monday to Friday, 8:00 AM to 4:00 PM PST Full-time  Engagement Compensation:$4 and $6/hr. -** open for a Experienced Talents only  Start Date: ASAP  Personality Requirements: Proactive Quick learner with strong aptitude Confident Self starter Organized Detail oriented Resourceful Collaborative Communicative  Engaged Talent Communication Tools: Work Email Slack  **Notes: Client had a bad VA experience before, and he's hoping to find a High Level Executive Assistant through us. Client is willing to pay more just to get the best VA Expecting for the number of candidates to be more than 3 on the final alignment session CLIENT DETAILED TASK LIST Schedule notes: To be replaced: Marielle Asuncion Wednesday, May 27th at 9:30 AM PST (11:30 AM CST)