Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

Role: Executive Assistant (VA1)Email ManagementRespond to emails professionally and promptly across three inboxes (Outlook, Gmail, GoHighLevel) Set up and maintain auto-filtering rules to sort incoming messages Categorize and prioritize emails for easy tracking and follow-up Calendar & SchedulingDouble-check and update the calendar regularly to ensure accuracy Schedule appointments and meetings, confirming times with clients Assist with preparing meeting materials or presentations in Canva or ChatGPT when needed CRM & Communication Handling (GoHighLevel)Manage texts and emails within the CRM Answer phone calls (5–10 per day), record details, and set up appointments as needed Keep client communication logs updated and use ChatGPT to draft or improve message templates for consistency and tone Preferred Experience & QualificationsExcellent English communication skills (written and verbal) Should have administrative support experience either from a corporate set-up or as a VA **IMPORTANT Should have CRM management experience, preferably with GoHighLevel**IMPORTANT Should be proficient in using ChatGPT Preferred Traits & PersonalityOrganized Proactive Resourceful Self-Starter / Independent Detail-Oriented Analytical / Problem Solver Creative / Innovative Adaptable / Flexible Collaboration HoursMonday to Friday, 8:00 AM to 5:00 PM EST Compensation Range$4/hour and up Communication ToolsWork Email WhatsApp Target Start DateASAP Final Interview ScheduleTo be coordinated by the Fulfillment & Admin Team Zoom Recording LinkDoug Bolin - Onboarding **Notes: will be hiring Amanda Oliveira's current VA and will not go through the final interview - not yet in this Slack channel and prefers email for now, but I've already sent him a guide and he'll join once he's on his computer Schedule notes: • To be coordinated by the Fulfillment & Admin Team