Commercial Property Administrator

Employer based in · Remote

Hiring talent from: all countries

• Commercial Property Administrator (VA1)• Accounts & Financial Administration• Process accounts payable entries and lease account transactions • Record and manage rent receivables • Assist with financial filings and industry reporting • Support account collections and follow up on outstanding balances • Prepare and maintain outstanding rent reports • Assist with year-end CAM and real estate tax (RTAX) reconciliations • Tenant & Lease Administration• Prepare tenant account statements • Create and send manual tenant charge-back invoices • Prepare rent structures, notices, and lease-related correspondence • Collect, track, and record tenant insurance certificates • Reporting & Documentation• Maintain accurate financial and lease documentation • Ensure records are complete, organized, and audit-ready • Communication & Coordination• Manage email correspondence with tenants and suppliers • Communicate clearly and promptly with internal teams and external stakeholders • Experience and Proficiency• Excellent English communication skills (written and verbal) • Should have commercial property administration experience either from a corporate set-up or as a VA **IMPORTANT • Should be experienced in Yardi and JDE or in any other similar commercial property/Real Estate Administration (REA) software with the same functionality • Should have experience in MS Outlook and MS Excel • Client highlighted on needing a VA with a commercial property management experience, strong accounting skills, attention to details, focused and self-disciplined.  • Personality Requirements• Organized • Proactive • Resourceful • Self-Starter / Independent • Detail-Oriented • Outgoing / Personable • Analytical / Problem Solver • Strong Communicator • Adaptable / Flexible • Team-Oriented • Engaged Talent Aligned Collaboration Hours• Monday to Friday, 9:00 AM to 5:00 PM EST• This role offers flexible working hours, with a strong emphasis on meeting deliverables and performance expectations • Engagement Compensation• $4 and up/hr. -** open for a good mix of talents• Experienced Talents and Corporate-experienced only • Engaged Talent Communication• Work Email • MS Teams • Engaged Talent Commencement Date • ASAP -----------NOTES-------------- Client insisted that this should be the name of the role. They did a research on it. Jennifer Hennigar-Shuh - is the name of their Slack channel  NOTE: 9/18/26 Client would like to use the same JD they used before. Also, he highlighted on needing a VA with a commercial property management experience, strong accounting skills, attention to details, focused and self-disciplined. NOTE: 10/07/2026 During the session, Jennifer emphasized that the candidate must have sufficient commercial property administration experience, along with strong Excel proficiency, which she considers critical for the position. She also highlighted that the role requires a well-rounded skill set across multiple areas, including bookkeeping, lease analysis, reporting, and administrative support. Additionally, the candidate should be able to work independently, take initiative, and effectively manage responsibilities with minimal supervision.  TO BE REPLACE: Ryan De Guzman (VA1) Schedule notes: FI Schedule: Wednesday, October 7th at 10:00 AM EST (9:00 AM CST)