Operations Coordinator

Employer based in · Remote

Hiring talent from: all countries

• Operations Coordinator (VA1)• Operations & Administrative Support• Manage invoices, statements, documents, and records across multiple properties and business entities • Monitor emails, calendars, deadlines, renewals, compliance requirements, and recurring administrative tasks • Maintain organized files in OneDrive and other company systems • Reconciliation & Data Management• Enter and reconcile tenant payments, invoices, bank/merchant statements, and operational records • Compare reports from property management systems and platforms such as Booking.com and Expedia • Identify missing information, unusual charges, discrepancies, and other issues for follow-up • Compliance & Follow-Up• Track insurance, workers' compensation, regulatory, and other filing requirements • Retrieve required documents and reports from vendor, utility, and government portals • Follow up with property managers, vendors, and other parties to resolve discrepancies and outstanding items • General Operations Support• Assist with recurring operational tasks across the company's properties and entities • Proactively identify issues, use good judgment, and escalate matters requiring management attention • Support process improvements and take on additional operational responsibilities as the business grows • Preferred Experience & Qualifications• Strong English communication skills (written and verbal) • Should have Operations Coordinator or Administrative Support experience either from a corporate set-up or as a VA **IMPORTANT • Experience with the platforms listed below is preferred; however, comparable experience with similar tools is acceptable:• Email • MS Office • One drive • WhatsApp • Preferred Traits & Personality• Organized • Detail-oriented • Proactive • Resourceful • Personable • Collaborative • Communicative • Analytical / Problem Solver • Collaboration Hours• Monday to Friday • 12:00 PM to 4:00 PM US Central Time • Part-time • Compensation Range• $4 - $5/hour • Communication Tools• Work Email • WhatsApp • Target Start Date• ASAP • Final Interview Schedule• To be coordinated by the Fulfillment & Admin Team • Zoom Recording Link• Krunal Bosamiya - Onboarding Schedule notes: To be coordinated by the Fulfillment & Admin Team