Bilingual Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Bilingual Executive Assistant (VA1)• Administrative & Calendar Management • Manage daily business scheduling and professional calendar to maintain operational organization • Handle event coordination and administrative logistics across community outreach initiatives • Provide day-to-day administrative support to assist the client in managing business growth and team workflows • Lead Outreach & Campaign Support • Conduct targeted outreach and follow-up communications to prospective clients within the bilingual and Latino community via calls, email, and SMS • Respond to inbound inquiries, answer prospect questions, and nurture warm market leads • Perform community outreach calls to local childcare facilities and event venues for campaigns such as the 100 Children life insurance campaign • Secondary / Additional Tasks • Assist with basic social media management and ad campaigns as needed using provided templates and training • Provide backup support for basic video editing and content creation utilizing AI tools on an occasional basis • Help co-host or manage technical logistics for webinars and virtual events • Preferred Experience & Qualifications• Strong English communication skills (written and verbal), must be fully bilingual and fluent in both English and Spanish **IMPORTANT • Should have administrative support or executive assistant experience either from a corporate set-up or as a VA **IMPORTANT • Experience with or willingness to utilize any AI tools and automations **IMPORTANT • Experience with or willingness to learn dialer/phone systems is preferred • Experience in outreach, lead follow-up, or community engagement is a plus • Familiarity with Google Workspace or similar productivity platforms is a plus • Preferred Traits & Personality• High integrity • Dependable • Adaptable/Flexible • Detail-oriented • Strong communicator • Personable • Collaboration Hours• Monday to Friday • 10:00 AM to 2:00 PM EST (20 hours/week) • Part-time to start and could potentially grow into a full-time role after a 30-day trial period • Compensation Range• $5 - $6 per hour with flexibility for additional paid hours during peak periods • Plus monthly performance bonuses • Communication Tools• Work Email • WhatsApp • GroupMe • Target Start Date• ASAP • Final Interview Schedule• To be coordinated by the Fulfillment & Admin Team • Zoom Recording Link• Deborah Truitt - Onboarding Part 1 • Deborah Truitt - Onboarding Part 2 • Important Notes• Client & Business Profile: Deborah Truitt operates a financial services and life insurance practice focused on community leadership and expansion into the Latino market. • Special Request Note (Bilingual Requirement): The LATAM VA must be fully bilingual in English and Spanish to engage effectively with the Latino community and support specialized financial product campaigns. • Special Request Note (Integrity & Security): The client emphasizes high ethical standards, strict data confidentiality, and reliable time reporting due to prior bad experiences with unauthorized website edits and false hours. • Schedule Flexibility Note: The client requires a part-time schedule (10:00 AM to 2:00 PM EST) with flexibility for additional paid hours during peak periods and the potential to transition to full-time after a 30-day trial period. • Sourcing Risk Note: The client was made aware and was able to set proper expectations that sourcing a fully bilingual (English/Spanish) Executive Assistant within Latin America at a $5 - $6/hr rate may require extended sourcing timelines of at least 15 working days, and we will be reaching out if we need to reassess. Schedule notes: To be coordinated by the Fulfillment & Admin Team