Administrative Assistant

Employer based in · Remote

Hiring talent from: all countries

• Administrative Assistant (VA1)• Insurance Administrative & Documentation Support• Enter and update client, prospect, business, vehicle, driver, and policy information in the agency management system/CRM • Complete insurance applications, supplemental forms, endorsement requests, renewal files, and other paperwork for review • Organize, rename, upload, download, and properly file policies, endorsements, invoices, certificates, and other insurance documents • Prepare insurance submissions and supporting documents for underwriters and brokers • Follow-Up & General Administrative Support• Follow up on missing applications, signatures, loss runs, registrations, licenses, driver/vehicle information, and other required documents • Track pending quotes, outstanding underwriting requirements, renewals, and other items requiring follow-up • Draft routine emails/messages and make basic client follow-up calls when needed, then document communications in the management system • Maintain the lead/prospect pipeline, update follow-up dates, and handle general typing, data entry, paperwork, and administrative duties • Preferred Experience & Qualifications• Strong English communication skills (written and verbal) • Should have admin support experience either from a corporate set-up or as a VA **IMPORTANT • Open to fresh college graduates or non-experienced applicants who are coachable and capable of performing the role effectively • Able to learn new software, systems, and processes quickly • Must be trainable, coachable, and comfortable following step-by-step instructions • Preferred Traits & Personality• Organized • Proactive • Self-Starter / Independent • Detail-Oriented • Outgoing / Personable • Analytical / Problem Solver • Creative / Innovative • Strong Communicator • Adaptable / Flexible • Team-Oriented • Collaboration Hours• Monday to Friday (30 hours per week)• Anytime after 10:00 AM PST • Compensation Range• $3/hour only • Communication Tools• Work Email • Slack • WhatsApp • Target Start Date• ASAP • Final Interview Schedule• To be coordinated by the Fulfillment & Admin Team • Zoom Recording Link• David Madriles - Onboarding • Important Notes• Hiring a part time Administrative Assistant with a rate $3 (it will be more on data entry) Schedule notes: • To be coordinated by the Fulfillment & Admin Team