Administrative Assistant

Employer based in · Remote

Hiring talent from: all countries

• Administrative Assistant (VA1)• Administrative & Performer Support• Manage performer information, including measurements and emergency contacts • Post casting ads • Source potential performers on Backstage • Send formal offer letters • Send welcome emails outlining next steps • Onboard new hires into various apps • Collect and verify signed contracts • Monitor upcoming trainings and required prerequisites in Connecteam • Identify performers who are falling behind on required prerequisites • Maintain the training/skills checklist and update performer sign-off progress • Track wig usage and flag when a wig has been worn at least 6 times • Export/import client data and organize it in Google Sheets • Maintain performer records • Remind the team of upcoming birthdays and anniversaries • Collect and input performer measurements in inches • Collect and input performer profile information, including emergency contacts • Set appointments for the owners and management team • Organize the inventory system for the smaller branch in Sortly • Source items through Alibaba • Basic Bookkeeping / Transaction Data Entry• Record transactions from the accounting email into QuickBooks by date, category, and amount • Enter only the transaction date, category, and amount; no accounting knowledge, transaction matching, or handling of funds is required • Will train the VA on the bookkeeping process • Incoming Lead Support• Respond to incoming leads from GigSalad and The Bash using the existing/pre-written response and quote templates • Fill in the client's name and relevant information in the provided template • Send the initial written response to the lead • Use the lead's phone number to send the initial text message through Quo • Communication with clients for this task is written/online only • No sales calls or selling is required • After the initial message/text is sent, the client takes over the conversation • Preferred Experience & Qualifications• Strong English communication skills (written and verbal) • Should have admin backend support experience either from a corporate set-up or as a VA **IMPORTANT • Should be well-versed in using GSuite, Microsoft 365 & AI Tools • Experience in using Connecteam, Party Pro Manager, Quo, Quickbooks or any similar tools would be ideal • Having a Event Entertainment industry experience is a huge plus • Experience or have knowledge in bookkeeping or sales is a huge plus • Preferred Traits & Personality• Organized • Proactive **IMPORTANT • Detail-Oriented • Outgoing / Personable • Strong Communicator **IMPORTANT • Adaptable / Flexible • Self-Starter / Independent **IMPORTANT • Collaboration Hours• Monday to Friday • 12:00 PM to 4:00 PST (20 hours per week) • Part-time initially and could grow into full-time • Compensation Range• $4/hour and up • Communication Tools• Work Email • WhatsApp • Target Start Date• ASAP • Final Interview Schedule• To be coordinated by the Fulfillment & Admin Team • Zoom Recording Link• Kari Hall - Onboarding • Important Notes• Experience in using Connecteam, Party Pro Manager, Quo, Quickbooks or any similar tools would be ideal • Having a Event Entertainment industry experience is a huge plus • Experience or have knowledge in bookkeeping or sales is a huge plus Schedule notes: To be coordinated by the Fulfillment & Admin Team