Real Estate Executive Assistant, Marketing & Lead Generation Coordinator

Employer based in · Remote

Hiring talent from: all countries

Real Estate Executive Assistant, Marketing & Lead Generation Coordinator Primary responsibilities: Organizing, tagging, segmenting, and maintaining the CRM database Creating call lists, follow-up plans, reminders, and automated campaigns Cold calling homeowners, prospects, expired listings, and other leads Following up with new and existing leads by phone, email, and SMS Nurturing past clients and asking for referrals and reviews Contacting past clients and managing review requests through Testimonial Tree Planning and managing Facebook and Instagram content Generating leads through Facebook, Instagram, and other online platforms Creating short-form videos, Reels, Stories, graphics, and posts Managing and updating my Google Business Profile Keeping my branding, photos, biography, contact information, and business details consistent across all online profiles Tracking calls, conversations, appointments, lead sources, and conversions Preparing daily and weekly activity and performance reports Creating and documenting procedures and training materials Identifying problems and recommending improvements without waiting to be told Following all company-approved calling, messaging, opt-out, and data-handling procedures Required qualifications: • At least 2–3 years of relevant experience, preferably supporting a U.S.-based real estate agent or team • Excellent spoken and written English Strong cold-calling, objection-handling, lead-nurturing, and appointment-setting skills Experience managing a real estate CRM, preferably Follow Up Boss Strong technology skills and the ability to learn new platforms quickly Experience managing Facebook and Instagram Experience generating and following up with leads through social media Ability to create email and permission-based SMS campaigns Experience nurturing past clients and generating repeat and referral business Basic video-editing and graphic-design skills using CapCut and Canva Strong attention to detail and accurate data entry Ability to manage priorities, deadlines, calendars, and daily tasks Professional communication with clients, prospects, vendors, and team members Ability to track performance and prepare daily and weekly reports Reliable internet, a professional workspace, and backup plans for internet or power interruptions Availability during agreed working hours overlapping with the U.S. Eastern Time Zone • Important Notes: • . I need a highly qualified Tech-Savvy Real Estate Executive Assistant, Marketing, and Lead Generation Coordinator Primary CRM and platforms: Follow Up Boss Vulcan7 PropStream Listings-to-Leads RealScout Testimonial Tree Meta Business Suite and Meta Ads Manager Canva and CapCut Google Business Profile Zillow, Redfin, Realtor.com, and other real estate profiles Google Workspace Loom Zapier or Make, when automation is needed Follow Up Boss will be our primary CRM, so please do not include BoldTrail in the job description. Previous Follow Up Boss experience is strongly preferred, but someone with comparable real estate CRM experience may be considered if they are highly technical and can learn quickly. AI Marketing Academy will be a training resource that I provide. The candidate does not need previous experience with it, but they must be willing to complete the training and implement what they learn. • Collaboration Hours• Monday to Friday • 8:00 AM to 12:00 PM EST (20 hours per week)• Flexible • Part-time initially and could grow into full-time• 30-90 days • Compensation Range• $4-15 /hour and up To be replaced:  Kimberly Alcantara NOTE: PLEASE SEND CV & DISC 4HRS BEFORE FINAL INTERVIEW https://docs.google.com/document/d/1iOby76eFB_aYZYpVgyC3BLSFjt2Sm8hIhNCyDgWzVis/edit?tab=t.0