Executive Assistant

Employer based in · Remote

Hiring talent from: all countries

• Executive Assistant (VA1)• Administrative Support• Managing business emails and email campaigns for the client's brands • Making business-related calls and sending email invitations • Scheduling appointments and meetings, including sending meeting invitations • Creating administrative workflows • Conducting follow-ups on emails, invitations, and ongoing tasks • Researching networking events and registering the client when needed • Applying for podcast appearances and cooking shows • Finding a proctor for the client's ServSafe test • Creating contracts and ambassador structure documents • Organizing files and documents • Preparing basic weekly, monthly, and annual reports • Coordinating travel arrangements, including hotel and flight bookings • Purchasing gifts and groceries online as needed • Financial and Records Organization• Organizing the client's QuickBooks system • Uploading and organizing business receipts by attaching them to their corresponding bank transactions • Social Media Support• Engaging with social media accounts as needed • Researching influencers relevant to the client's brand • Researching trending content for the client to replicate • Sharing published content in relevant Facebook groups • Providing basic social media support using the client's existing templates and creative resources • Assisting with setting up the client's TikTok Shop • Preferred Experience & Qualifications• Strong English communication skills (written and verbal) • Should have admin backend support experience either from a corporate set-up or as a VA **IMPORTANT • Should be well-versed in using GSuite, Microsoft 365 & AI Tools • Experience in using Quickbooks, Canva or any similar tools would be ideal • Has knowledge of using apple systems is ideal • Having a culinary industry experience is a huge plus • Preferred Traits & Personality• Organized **IMPORTANT • Able to keep up **IMPORTANT • Proactive • Resourceful • Self-Starter / Independent • Detail-Oriented • Outgoing / Personable • Analytical / Problem Solver • Creative / Innovative • Strong Communicator • Adaptable / Flexible • Team-Oriented • Collaboration Hours• Monday to Friday • 8:00 AM to 1:00 PM PST (25 hours per week) • Part-time initially and could grow into full-time • Compensation Range• $4/hour and up • Communication Tools• Work Email • SR Hub • WhatsApp • Target Start Date• ASAP • Final Interview Schedule• To be coordinated by the Fulfillment & Admin Team • Zoom Recording Link• Shakeis Briscoe - Onboarding • Important Notes• Experience in using Quickbooks, Canva or any similar tools would be ideal • Has knowledge of using apple systems is ideal • Having a culinary industry experience is a huge plus • Organized **IMPORTANT • Able to keep up **IMPORTANT Schedule notes: To be coordinated by the Fulfillment & Admin Team