Bilingual Administrative VA

Employer based in · Remote

Hiring talent from: all countries

• Bilingual Administrative VA (VA1)• Caregiver & Staff Training Coordination• Track training completion, follow up on outstanding requirements, maintain training records, and provide status updates • HR & OSHA Documentation• Organize employee files, maintain compliance documentation, and track required forms, certifications, and training records. • Bilingual Communication• Communicate in English and Latin American Spanish with employees, families, pharmacies, clients, and vendors. • SOP Development• Assist in creating, updating, and organizing Standard Operating Procedures (SOPs) and internal process documentation. • Menu & Canva Support• Update customer food menus using Canva templates, ensuring information is accurate and up to date • Invoicing & Administrative Paperwork (can be taught/learned)• Prepare invoices, organize billing documents, and maintain accurate administrative records • Client & Vendor Coordination• Respond to routine inquiries, relay information, coordinate requests, and follow up on pending items • Staff Communication & Follow-Up• Share updates with the 13 employees, track assigned tasks, and ensure required documents are completed and submitted on time • Preferred Experience & Qualifications• Strong English and Spanish communication skills (written and verbal) **IMPORTANT • Should have proven administrative support experience, preferably in healthcare or home care operations, either from a corporate set-up or as a VA **IMPORTANT • Should have Canva experience • Should have ChatGPT experience • QuickBooks experience is a strong plus • Preferred Traits & Personality• Tech Savvy • Organized • Detail-oriented • Proactive • Resourceful • Personable • Collaborative • Communicative • Collaboration Hours (Part-time | 20 hours per week | 7-8 hours per day)• Monday, Wednesday, and Friday (can be flexible) • 8:00 AM to 5:00 PM US Pacific Time • Working hours may increase to full-time within 90 days, based on performance and the client's business needs • Compensation Range• $4/hour and up • Please source candidates who are skilled, experienced, and professional, with strong communication and organizational skills • Communication Tools• Work Email • SR HUB • WhatsApp • Target Start Date• ASAP • Final Interview Schedule• To be coordinated by the Fulfillment & Admin Team • Zoom Recording Link• Amber Hewitt - Onboarding • Important Notes• This role is open to Lat-Am talents ONLY Schedule notes: To be coordinated by the Fulfillment & Admin Team